Summit Search Group is proud to partner with Canadian owned, Everest Solutions Group (powered by Lifetouch) through their acquisition. In response to this, we are looking to grow their HR team with an HR Coordinator. Canadian-owned and operated, Everest Solutions offers digital imaging services and products to school communities across the nation. From capturing spectacular images through school portraits, classes and groups, and graduation photography, to providing yearbooks services and spirit and team apparel.
The Position:
This is an exciting opportunity to work in a dynamic and growing company within a top industry, where the HR team is highly respected and is part of the business strategy! In this role, you will partner with and learn the business and have interaction across multiple functional corporate and field teams. This position reports to the Director of Human Resources, working fully remote.
The HR Coordinator plays a key role in supporting the full employee lifecycle by managing day‑to‑day HR operations, maintaining accurate and timely HRIS data, and providing responsive support to employees and managers. This position oversees onboarding and offboarding processes, employee status changes, compliance activities, reporting, and policy administration while working closely with Payroll, HR Business Partners, and other internal teams. The role also assists with recruitment, benefits administration, and basic system troubleshooting, contributing to continuous process improvements and ensuring HR practices remain consistent, confidential, and compliant across the organization.
Key Responsibilities:
- Processes employee transactions including hires, status changes, terminations, and compliance documentation.
- Conducts onboarding activities, orientation, audits (e.g., work visas, background checks), and follows up on overdue items.
- Manages offboarding tasks, including exit interviews and documentation.
- Coordinates day to day HR administration such as leaves of absence, payroll changes, and benefits inquiries.
- Acts as the point of contact for employees and leaders regarding payroll and mileage expenses.
- Maintains accurate employee data across HRIS systems, including uploads, table management, manual updates, and audits.
- Prepares data files, performs quality checks, and ensures data integrity and compliance with standards.
- Builds and generates HR reports (population, turnover, compliance, compensation, etc.) ranging from basic to moderately complex.
- Provides responsive, professional support to employees and leaders via email and phone on topics like timekeeping, policies, HR systems, and processes.
- Offers first level troubleshooting for HRIS, performance management (BambooHR), and Applicant Tracking Systems (BambooHR).
- Partners with Payroll, HRBPs, analysts, and managers to resolve inquiries and ensure accurate, consistent processes.
- Administers HR policies and ensures consistent interpretation across the organization.
- Conducts or assists with compliance reporting and audits (e.g., background checks, benefits, DPSP, employee code audits).
- Safeguards confidential employee and company information at all times.
- Supports recruitment, selection, onboarding, and retention for exempt and non-exempt staff.
- Identifies opportunities for process improvement and assists in developing and implementing improved workflows.
- Builds effective partnerships with managers and internal teams through timely, accurate HR support.
- Generates communication (e.g., personalized emails, document tracking, DocuSign administration).
- Upholds company values through strong communication, service, and professionalism.
- Supports various HR projects and performs additional duties as assigned.
Qualifications:
- Post-secondary education or Undergraduate degree or equivalent related experience.
- 2 – 4 years general Human Resources or related experience.
- Working with HR-related systems (e.g., HRIS, on-boarding, applicant tracking). Experience with HRIS implementation and BambooHR as asset.
Other (knowledge, skills, and abilities):
- Strong Microsoft Office skills, specifically Outlook, Excel and Word (e.g., formulas, filtering, sorting, data summarization).
- Strong verbal and written communication skills.
- Detail oriented in the execution and follow-up of work.
- Problem-solving and critical thinking skills.
- Strong interpersonal and collaboration skills.
- Strong professionalism, including ability to maintain confidential information.
- Ability to balance and execute against multiple projects/priorities simultaneously.
- Takes initiative.
For more information, or to submit your resume, please reach out to Jessica Willis or Erin Steeves at Summit Search Group.
Jessica.Willis@summitsearchgroup.com
Erin.steeves@summitsearchgroup.com
Summit Search Group has a strong commitment to Diversity, Equality and Inclusion. We strive for continuous development, modeling, inclusive behaviours and proactively managing bias throughout our process.
