Position Scope:
The Senior Payroll Coordinator will oversee the end-to-end administration of weekly payroll, ensuring that all employee compensation is delivered accurately, on schedule, and in compliance with legislative standards. This individual will play a critical role in serving as a trusted point of contact for employee inquiries.
Responsibilities:
- Administer end-to-end weekly payroll for salaried and hourly employees across unionized and non-unionized groups, ensuring accuracy and confidentiality.
- Prepare and submit statutory filings (WSIB/WCB, EHT, source deductions) and issue employee tax forms (T4, ROE, T2202).
- Maintain precise, audit-ready payroll records in alignment with legal and organizational standards.
- Partner with the Human Resources team to update payroll data related to employee records such as new hires, compensation changes, promotions and terminations.
- Act as the primary contact for payroll inquiries, preparing letters, resolving discrepancies, and providing clear guidance to employees.
- Review and validate payroll data, time entries, and reports to ensure compliance with internal controls and legislative requirements.
- Generate payroll reports to support monthly, quarterly, and year-end financial cycles.
- Administer salary adjustments, reimbursements, bonuses, and incentive pay in accordance with company policies
- Contribute to finance projects and assist with additional payroll-related tasks as needed.
Required Skills and Knowledge:
- Proven experience managing full-cycle payroll with strong knowledge of related legislation.
- Advanced Excel and payroll system expertise for reporting and data accuracy.
- Exceptional attention to detail with the ability to meet strict deadlines.
- Strong communication skills and professionalism when handling sensitive employee inquiries.
- High level of confidentiality, discretion, and integrity.
- Organized, adaptable, and able to work independently while collaborating effectively with others.
- Demonstrates coachability and openness to feedback
- Adapts well to direction and new processes; quick learner
- Comfortable with new technologies
Education and Experience:
- Minimum 4+ years’ experience processing end-to-end payroll.
- Post-secondary education in Payroll, Accounting, HR, or related field preferred.
- Payroll Compliance Practitioner (PCP) designation an asset.
Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.
