About Our Client: Confidential.
Position Scope:
The Office Administrator will serve as a key contributor to the efficient functioning of the organization by managing office operations. This role is vital to ensuring the smooth execution of daily activities, supporting strategic projects, marketing operations and facilitating clear communication across teams and with external partners.
Responsibilities:
- Overall maintenance and organization of the office environment by managing all office supplies, snacks, printing needs and business cards.
- Support in coordinating and scheduling meetings and taking minutes as needed.
- Oversee daily internal and external communications via phone and mail.
- Assist the leadership team in administration tasks by scheduling meetings, preparing agendas, taking minutes, and other various administrative tasks as needed.
- Maintain and update the company website, manage telecom systems and subscriptions, and coordinate with vendors for equipment repairs and new device procurement.
- Administer company-issued phones and technology, oversee vendor relationships, track inventory, coordinate repairs, and manage costs related to mobile devices.
- Maintain detailed records, coordinate orders, servicing, and insurance claims, and review fleet-related invoices for accuracy and cost-effectiveness.
- Support external marketing partners with event planning and scheduling, and assist in organizing internal events.
- Coordinate office merchandise, branded items, and promotional materials to support marketing and employee engagement efforts.
- Perform other administrative responsibilities as assigned to support overall business operations.
Required Skills and Knowledge:
- Strong verbal and written communication skills
- Customer-service mindset
- Excellent organizational, time management, and prioritization abilities.
- High level of accuracy and attention to detail.
- Proven ability to adapt to shifting priorities and manage last-minute changes.
- Self-motivated and capable of working independently.
- Collaborative team player with strong interpersonal skills.
- Solid problem-solving skills with the ability to identify issues and implement effective solutions.
- Understanding of cost-efficiency principles in both strategic planning and daily operations.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
Education and Experience:
- A bachelor’s degree in Business Administration, Communications, or a relevant field is preferred.
- Minimum of 5 years’ experience in executive support, office administration, or related field.
Application Instructions:
To apply, please send a resume to Melanie McQueen at melanie.mcqueen@summitsearchgroup.com
Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.
