Administrative Assistant

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manitoSummit Search Group is proud to partner with O&T Farms in the recruitment of an Administrative Assistant to support their Vice President of Sales & Marketing.

O&T Farms is a vertically integrated, Canadian-owned processor and global supplier of plant-based food ingredients. With a strong reputation in international markets and a focus on quality, traceability, and innovation, the organization continues to experience significant growth across North America and globally.

This role is an opportunity to be part of a highly collaborative and fast-paced environment, supporting a sales and marketing function that is central to the company’s continued expansion.

The Opportunity

Working closely with the Vice President of Sales & Marketing, this position provides critical administrative and coordination support across international sales, marketing initiatives, and day-to-day operations. You will play a key role in ensuring processes are organized, timelines are met, and communication flows effectively across teams in Winnipeg and Regina.

This is a detail-oriented role that requires a high level of organization, responsiveness, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities

You will be responsible for supporting a wide range of activities, including:

International sales and documentation support, including preparation and coordination of export documentation such as certificates, bills of lading, commercial invoices, and regulatory requirements.
Coordinating communication related to container loading, shipping, and customer documentation, ensuring accuracy and timeliness across all transactions.
Managing document authentication, notarization, and couriering materials to customers, with follow-up to ensure successful delivery.
Providing administrative support to the VP, including travel coordination, expense reporting, and maintaining organized records and systems.
Supporting trade shows and marketing initiatives, including booking events, coordinating materials, and working with external vendors and agencies.
Assisting with website updates, social media coordination, and digital marketing activities in collaboration with the marketing team.
Maintaining and updating product information, marketing materials, and internal systems to ensure accuracy and accessibility of information.
Supporting customer inquiries through website channels and contributing to ongoing marketing communications such as newsletters and promotional materials.

What We’re Looking For

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-moving, team-based environment. You bring strong administrative capabilities along with the ability to coordinate across multiple functions including sales, marketing, and operations.

Experience supporting international documentation or working in a role with high attention to detail would be considered an asset. A proactive approach, strong communication skills, and the ability to manage competing priorities will be key to success in this role.

For more information, or to submit your resume, please contact Gail Eckert at Summit Search Group: gail.eckert@summitsearchgroup.com

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