Administrative Coordinator

About Our Client:

Our client is a national procurement organization.


Position Scope:

Our client is seeking a dynamic, motivated Administrative Coordinator to support the President and the rest of the executive team. The Administrative Coordinator will have accountability for a variety of tasks, with the opportunity to make a major impact on the organization’s success. The right individual is detail-oriented, proactive and professional. This is a high-profile position that interacts extensively with both internal and external stakeholders.



  • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
  • Prepare internal and external corporate documents for team members and industry partners
  • Schedule meetings and appointments and manage travel itineraries for both executive team and board members
  • Arrange corporate events to take place outside of the workplace
  • Books boardrooms, office equipment, catering service as needed and organizes materials and supplies for meetings and functions
  • Maintain an organized filing system of paper and electronic documents
  • Compile, create, modify and generate various reports for internal and external reporting
  • Produce a variety of materials including presentations, reports,
  • minutes of meetings, invitations, and correspondence
  • Draft and proofread a range of internal and external correspondence on behalf of the Executive
  • Receive, review and prioritize incoming mail and email, referring materials to Executive for action as appropriate
  • Receive visitors and phone calls from a variety of internal and external sources
  • Support the Board of Directors and its committees as assigned
  • Ensure distribution of all meeting materials for Board, committee, working groups, and other meetings
  • Fields general requests for information and/or support from internal and external stakeholders
  • Other administrative duties as assigned


Required Skills and Knowledge:

  • Must be able to work independently with little direction
  • Possess the ability to problem solve and take responsibility for decisions they have made
  • Ability to work under pressure to meet deadlines
  • With very limited internal human resources, must be resourceful in running the office and solving problems on their own when they arise

Internal Communications:

  • In small working environment, must possess the ability to get along well with colleagues
  • Must portray a professional manner and appearance when greeting Suppliers, Board Members and other visitors to the office

External Communications:

  • Possess excellent interaction skills when communicating with Board of Directors, Merchandise Committee Members and top management of various companies


Education and Experience:

  • Post -Secondary Diploma or Degree in Business or related program
  • Minimum 3 years experience specifically in consumer-packaged goods would be an asset
  • Experience in retail merchandising, preferably in grocery retail would be an asset
  • Ability to develop and implement tactical plans
  • Excellent understanding of supplier and customer relationship management
  • Understanding of marketing fundamentals as they apply to the business
  • Excellent financial skills
  • Strong computer skills (Microsoft Office Products)
  • Strong customer service orientation
  • Good working knowledge of Nielsen analytical tools would be an asset
  • Negotiation skills would be an asset
  • System thinking and continual process improvement skills
  • Excellent analytical and problem-solving skills
  • Strong oral and written business communication skills


Application Instructions: 

To apply, please send a resume to Amanda Graham at [email protected]

Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.


Job ID



Toronto, ON


Competitive compensation package + benefits


Apply Online

If your qualifications are a match for this position please apply online for immediate consideration. Thank you for your application.


Administrative Coordinator

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